PAIGNTON PANTOMIME PRODUCTIONS

MINUTES OF THE ANNUAL GENERAL MEETING HELD ON FRIDAY JULY 26^TH 2008 AT ST. LUKES CHURCH HALL, SHEDDEN HILL, TORQUAY, COMMENCING AT 7.30PM

PRESENT : There was a total of 28 persons present, made up of The President, Chairman, Secretary, 2 life members, 16 members, and 7 non members (prospective members).

The President of the Society, Nick Bye, chaired the meeting.

WELCOME : Nick Bye congratulated the society on a very good production of “Sleeping Beauty”

APOLOGIES : Received from 13 persons (8 members, 1 life member, and 4 non member prospective members)

MINUTES OF THE 2007 AGM : Having been sent out with the AGM notice, these were taken as read. Acceptance was proposed by Rae Gilderthorp , seconded by Hazel Laugee and all in favour.

MATTERS ARISING : None.

TREASURERS REPORT for y/e 31/3/08 : In the absence of Ranee Read, Iain Douglas gave the report. The main points were that “Sleeping Beauty” costs £28738 to stage and made a profit of £8300. This included the £400 stage electrics award received for the previous years show. The general a/c always lost money . The general expenses were £4565 and the loss on this account was £1680. The social a/c made a profit of £142. The total assets of the society were fixed assets of £15939 and current assets of £36529 with accruals of £700 making total assets of £51768. Phil Laugee queried why the stage electrics award appeared in the production a/c when the committee had agreed it should appear in the general account. Without Ranee present this couldn’t be answered, but it was suspected that the accountant would have said that as it related to a production it should appear on the production account. The report was proposed by Georgie Pole, and seconded by Nic Heath . All agreed.

CHAIRMAN’S REPORT : This was presented by Colin Gilderthorp. Once again PPP had achieved excellence and a very pleasing financial result with a wonderful production of “Sleeping Beauty”. In any good production there is a terrific amount of effort required to make it happen but to make it excellent requires dedication and talent. Colin thanked the hardworking officers and committee who toil away all year to keep the society vibrant and functioning. Everyone appreciated the brilliant production team of Iain, Elaine, Amanda and John. The Techies and backstage team make the stage come alive and everything happen on cue. The props guru, Lydia is calm and reliable. There are a myriad of other helpers who contribute. One can’t forget the cast who worked hard night after night and then performed the show to very appreciative audiences. There were other things that made the year special. The return to a refurbished Palace Theatre, the wonderful professional programme by Dean Breyley, The website (always worth a visit). The MS Society Charity benefited to the tune of £1000. However we must not become complacent and rest on our laurels. Aladdin will be a super show as long as we strive for excellence. Nick Bye thanked Colin for all he does for the society. Report proposed by Jo Matthews, seconded by Katie Shepherd. All agreed.

ELECTION OF THE HON. SECRETARY FOR THREE YEARS. Iain Douglas is willing to re-stand, and there have been no nominations, therefore he is duly re-elected for a further three-year term. Proposed by Jo Matthews and seconded by Jo Button. All agreed.

ELECTION OF 6 COMMITTEE MEMBERS FOR THREE YEARS EACH . Clive Simmons, Jane Stephens, Lydia Dockray, Phil Laugee, Rae Gilderthorp and Wendy Browse were all willing to re-stand. There had been no nominations, and they were therefore all re-elected to serve for a further three years term. Proposed by Chris Mitchell and seconded by Jo Button. All agreed

ELECTION OF THE AUDITOR : (Under Rule 15) the committee would like to appoint Christine Pearson once again, and this was proposed by Rae Gilderthorp, seconded by Phil Laugee. All agreed.

SUBSCRIPTIONS 2008/09 : Under rule 38 the committee decides on the sub and tells the members at the AGM. It had been decided not to increase them his year as there had been an increase last yea. The rates were £16 for adults and £8 for children.

THEATRICAL GRANT SCHEME : Iain re-iterated the terms of the scheme.

The Society will provide a small grant, at the committee’s discretion, to assist those who wish to pursue formal training for a theatre or performing arts based course, either at a drama school or as a University degree. The following criteria apply:

1 The Applicant must apply personally and in writing to the committee and may only do so on one occasion.

2 The Applicant must embark upon his/her studies, and be resident, away from home.

3 In the case of a University degree, at least two thirds of the qualification must be theatre related.

4 The Applicant must have either :

Appeared on stage for the Society at least twice in the five years preceding the application, and prior to the commencement of their course. The application cannot be made retrospectively

Be judged, at the committee’s discretion, with regard to those members working only backstage, to have shown exceptional commitment in a backstage role over the same time period as stated above.

CORRESPONDENCE : The Noda report on the last show was on the web site for everyone to read.

ANY OTHER BUSINESS : None

CLOSING REMARKS : Nick felt it was fantastic that there was a dedicated team running the society but there was always room for new faces on the committee, hopefully, as such a society needed new faces from time to time.

Phil Laugee added that people could only put themselves forward for committee, if they were existing members of the society.

THE MEETING WAS THEN CLOSED AND THE GET TOGETHER FOR THE NEXT PANTOMIME COMMENCED at 8.10pm.